Educational records are not: law enforcement records, as defined in FERPA; employment records; medical records; post-attendance records; sole possession records (not accessible or revealed to any other person) The law, also known as the Buckley Amendment, applies to all schools that receive funds under an applicable program of the U.S. Department of Education. With certain exceptions, an education record is any record (1) directly related to a student (i.e. Our 11:1 student-to-faculty ratio means students build strong relationships with outstanding faculty who champion their ambition and drive, whether it’s for tackling climate change, fighting cancer or pursuing another passion. All personally identifiable records except those that remain in the sole possession of the maker of the record, such as an instructor's grade book, are covered by FERPA, with the following exceptions: UMKC will release directory information to third parties without the permission of the student. Sole possession Records: Sole possession records means that an individual creates and uses these records for his own purpose and never reveals or shares those records with anyone else. The following are not considered education records and are not protected by FERPA: Sole possession records or private notes that are not released to other personnel. SMU's more than 12,000 students benefit from small classes, research opportunities, FERPA's sole possession exception is strictly construed by this Office to mean "memory-jogger" communities. Personal notes made by teachers or other staff, on the other hand, are not considered education records if they are: kept in the sole possession … Records of instructional, administrative, and educational personnel that are in the sole possession of the maker (i.e. FERPA considers Teaching Assistants to be an extension of the faculty member. FERPA is the federal law that governs the rights of students and institutional responsibilities with respect to student records. The sole possession records of a university employee are also not eligible for review under FERPA. SMU's singular approach to integrating rigorous learning with hands-on experience will prepare you to achieve your educational Tel:214-768-3417, Boaz Hall, 3058 SMU BLVD. The DEED reasoned that FERPA’s “sole possession” exception – which allows school officials to keep private personal notes that are kept in the sole possession of the maker, are used only as a personal memory aid, and are not accessible or revealed to any other person – applied to the school’s refusal to hand over the documents because of the nature of the notes. "Sole possession" records are exempt from student rights to have access to, or review their records. Any record that is made in conjunction with a student or other school official is not a sole possession record. Faculty members may even share their sole-possession records with their TAs. sole possession records -- records kept in the sole possession of the maker which are used only as a personal memory aid and are not accessible or reviewed by any other person except a temporary substitute for the maker of the record; Once the contents or information recorded in sole possession records is disclosed to any party other than a temporary substitute for the maker of the records, those records become education records subject to FERPA. Once the contents or information recorded in sole possession records is disclosed to any party other than a temporary substitute for the maker of the records, those records become education records subject to FERPA. Sole Possession records or private notes held by school officials that are not accessible or released to other personnel. § 1232g; 34 CFR Part 99) and is a federal law that protects the privacy of students' educational records. 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